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Introduction
Viantos AG (further Viantos) takes protection of your personal data very seriously. The following statement gives you an overview of how we protect your Personal Data.
This Privacy Policy applies to our product and informational websites (Websites), web versions of applications and administrative platform (Web Services), and interactions you may have with Viantos Software (service inquiries, feedback messages, etc.) by email, telephone, on social networks, etc.
If you do not agree with following below terms, do not access or use Web Services and Websites. This privacy policy has been compiled to better serve those who are concerned with how their ‘personal data’ is being used online. ‘Personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly.
Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your personal data.
1 Data we collect and receive
We collect different types of information to provide services to you. When ordering or registering on our Websites and in Web Services, as appropriate, you may be asked to enter your name, email address, phone number, address or other details to process an order or to help you with your experience.
Information for marketing purposes may only be used with your explicit consent. You can withdraw your consent at any time.
Types of data we collect and receive:
1. Customer data
This is your Personal Data which you use for registration and order of our products: registration email, telephone number, address, login and initial password (for some Web Services), support inquires/messages.
2. Marketing data
If you subscribe to our special offers and discounts newsletters, your contact details for this purpose (email, possibly also phone number or address), as well as responses to our marketing messages will be of this type.
3. Website usage data
This data type includes server logs and cookies (more about cookies you will found in Section 5 of this Policy). We collect IP addressed, browser info (type and settings), date and time of Websites and Web Services access, language settings, device info (type, OS, settings), location info.
2 How we use the data we collect and receive
We may use the information we collect from you when you register, make a purchase, sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use certain other site features to identify users and provide them with products, support, services, mailings, sales and marketing actions, to meet contractual obligations, to increase the efficiency and operation of the Websites and Web Services, notify you of updates.
We use Customer Data to fulfill our contractual obligations and to support and inform customers.
We use Marketing Data for marketing communication. You can opt out at any time.
We use Website Usage Data to improve the performance of the Websites and user experience.
3 How do we protect your data
We do not use vulnerability scanning and/or scanning to PCI standards.
We only provide articles and information. We never ask for credit card numbers.
We do not use Malware Scanning.
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology.
We implemented a variety of security measures to maintain the safety of your personal information when you place an order.
All transactions are processed through a gateway provider and are not stored or processed on our servers.
Given the nature of Internet and data processing technologies, we cannot guarantee that data, during transmission through the Internet or while stored by our company, will be absolutely safe from intrusion by others.
4 Controller and processor
Our goal is to keep your personal data safe. We store data on our personal servers. According to the GDPR, Viantos acts as a controller as well as a processor. Our responsibilities as the controller are carried out when the end consumers of our Websites, Web Services and applications provide their personal data within the platforms. We act as processor when providing our products and services exclusively under the client administration, but with hosting maintenance on our servers. Consequently, Viantos duties are restricted solely to the information storage without having access to the personal data of the users.
5 Do we use Cookies?
Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your web browser (if you allow) that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information. For instance, we use cookies to help us remember and process the items in your shopping cart. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.
We use cookies to:
• Understand and save user’s preferences for future visits.
• Compile aggregate data about site traffic and site interactions in order to offer better site experiences and tools in the future.
We may also use trusted third-party services that track this information on our behalf.
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since every browser is a little different, look at your browser’s help menu to learn the correct way to modify your cookies.
If you turn cookies off, some features will be disabled. It will make your site experience less efficient and may not function properly.
However, you will still be able to place orders.
6 Third-party disclosure
We do not sell, trade, or otherwise transfer your personal data to outside parties.
We do not include or offer third party products or services on our website.
We do not use social plugins on our websites so your data cannot be transferred to social networks providers.
We may share information we have collected about you in certain situations. Your information may be disclosed as follows:
1. By Law or to Protect Rights. If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law.
- 2. Affiliates. We may share your information with our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include our parent company and any subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
- 3. Sale or Bankruptcy. If we reorganize or sell all or a portion of our assets, undergo a merger, or are acquired by another entity, we may transfer your information to the successor entity.
7 Use of Google Sevices
We use Google Analytics to analyze our websites. Information generated by the analytic cookie about your use of our websites is collected and transmited to Google Analytics and is stored there. The transmitted data is aggregated and user IPs are anonymized. Your email, phone number, name, order details are not transferred to Google Analytics. Google privacy policy:
https://policies.google.com/privacy
Google’s advertising requirements can be summed up by Google’s Advertising Principles. They are put in place to provide a positive experience for users. https://support.google.com/adwordspolicy/answer/1316548?hl=en
Our website also uses Google Fonts. This service is used unauthenticated and our website does not send cookies to Google Fonts API. You can find the details here: Google Fonts API privacy, Google Privacy Policy.
We have not enabled Google AdSense on our site but we may do so in the future.
8 Data subjects’ rights
(ACCESS, RECTIFICATION, RESTRICTION, ERASURE, PORTABILITY, OBJECTION)
You can at any time request for information what what types of your Personal Data are processed by Viantos, as well as to correct or delete such personal data.
If Viantos uses your personal data based on your consent or to perform a contract with you, you may further request from Viantos a copy of the personal data that you have provided to Viantos. In this case, please contact the email address below and specify the information or processing activities to which your request relates, the format in which you would like this information, and whether the personal data is to be sent to you or another recipient. Viantos will carefully consider your request and discuss with you how it can best fulfill it.
You can contact us at any time to:
• request access to data that Viantos has about you, purposes and terms of your data storage and disclosure;
• correct any data that Viantos has about you;
• delete any data that Viantos has about you.
If you have any additional questions about Viantos collection and processing of your data, please direct any such request to info@viantos.com.
You may decline to share certain personal data with us, in which case we may not be able to provide to you some features and services.
At any time, you may object to the processing of your personal data, on legitimate grounds, except if otherwise permitted by applicable law.
9 Sensitive data
Viantos will not obtain or require disclosure of sensitive personal data (such as ethnic origin, religion or medical records) but if you choose to provide such sensitive personal data, Viantos may assume such sensitive data is provided with your consent and can be processed by Viantos as it sees fit, unless otherwise notified by you to Viantos in writing.
When you store data in our web applications, we provide only secure storage and have no access to your sensitive personal data.
10 Use of this website by children
This website is not intended for anyone under the age of 16 years. If you are younger than 16, you may not register with or use this website.
11 Fair information practices
We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.
The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.
We collect your email address in order to:
• Send information, respond to inquiries, and/or other requests or questions
• Process orders and to send information and updates pertaining to orders.
To be in accordance with CANSPAM, we agree to the following:
If at any time you would like to unsubscribe from receiving future emails, you can email us at and we will promptly remove you from ALL correspondence.
12 Data retention
All personal data of our customers is stored either in the EU or in Switzerland, which is adequate with the EU data protection requirements (https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/adequacy-protection-personal-data-non-eu-countries_en).
The time periods for which we retain your personal data depend on the purposes for which we use it. Viantos will keep your Personal Information for as long as you are a registered subscriber or user of our products or for as long as we have another business purpose to do so and, thereafter, for no longer than is required or permitted by law or Viantos’ Retention Policy, reasonably necessary for internal reporting, to pursue legitimate business interests, conduct audits, comply with legal obligations, resolve disputes and enforce our agreements, or to provide you with feedback or information you might request.
13 Change of Privacy Policy
Viantos reserves the right to change this privacy policy due to the changings in functioning of our Websites, Web Services or applications. We will alert you about any changes by updating the “STATUS” date of this Privacy Policy. You are encouraged to periodically review this Privacy Policy to stay informed of updates.
14 Contact us
If you have questions or concerns regarding this Privacy Notice, or would like to update information we have about you or your preferences, please contact us by email at info@viantos.com or by one of the following additional methods:
In the Switzerland by calling us at +41 41 749 97 03 or by writing to us at:
Viantos AG
Turmstrasse 28
6312 Steinhausen